Party equipment hire in Johannesburg, Randburg, Sandton, Midrand, Pretoria and surrounds

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Presentation Pack Hire Randburg, Johannesburg

A complete projector, screen, and audio setup for polished presentations anywhere.

Need a professional setup for a corporate event, training day, or school presentation? Our presentation pack hire gives you everything in one: projector, screen, and audio — ready to go. It's the kind of thing that's annoying to source last-minute and expensive to buy for one-off use, so hiring it just makes sense.

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Presentation Pack Hire Randburg, Johannesburg
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Real setups from recent bookings in Johannesburg, Randburg, Sandton, Midrand, Pretoria and surrounds. Tap any photo to view it full size.

Presentation pack hire — tailored to your venue

Our packs are sized to your room and audience. Tell us the venue, seating plan, and content type — we will build the right pack for your event.

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Add-ons and extras

Extend the pack for multi-day events or bigger venues.

  • Technician on site Recommended for AGMs, conferences, and high-stakes presentations.
    POA
  • Wireless microphones Handheld, lapel, or headset — spec at booking.
    POA
  • Recording / streaming Audio and video capture of your session on request.
    POA
  • Monthly retainer package For venues running regular corporate events.
    POA
  • Delivery & collection Charged at R15/km, minimum R250 per trip.
    From R 250

Frequently asked questions

How does presentation pack hire work?
Book the pack, and we deliver the projector, screen, cables, and clicker to your venue. Our team sets everything up, tests the connection with your laptop, and leaves you with a working setup before the first presentation begins. At the end of the event, we collect everything. You just need to bring your own laptop.
What’s included in the presentation pack hire?
The pack includes a projector, a freestanding projection screen on a stand, an HDMI cable, a power extension lead, and a wireless presenter clicker. Contents can vary slightly by package, so confirm the full list when you get a quote. If there’s a specific item you’re concerned about — a longer HDMI cable, a specific connection type — ask at booking and we’ll confirm it’s covered.
Does the hire include a laptop or computer?
No. The presentation pack provides everything needed to display your content; you bring the device that has it. Most modern laptops connect directly via HDMI. If your laptop only has USB-C or DisplayPort, you’ll need the appropriate adapter — we include an HDMI cable but not adapters. The most common preventable stress at corporate events in Sandton and Pretoria is discovering a missing adapter an hour before presentations begin. Check your laptop’s ports the day before the event, not on the morning of.
How do I connect my laptop to the hired projector?
Plug the HDMI cable into your laptop and into the projector — most laptops detect the external display within a few seconds. If your laptop is newer and only has USB-C, you’ll need a USB-C to HDMI adapter (not supplied). Some of our projectors support wireless presentation via a dongle; ask at booking if wireless connectivity is important for your setup. Either way, run a test connection before the audience is in the room rather than troubleshooting in front of guests.
What room size and audience size does the presentation pack suit?
Projector brightness — measured in ANSI lumens — is the determining factor, and it varies by the room’s ambient light level as much as its size. A projector around 3,000 to 3,500 lumens suits smaller darkened boardrooms and training rooms with 10 to 30 people. For medium-sized rooms with 30 to 80 people where some ambient light is unavoidable, 4,000 to 5,000 lumens is the right range. Large conference halls or any space with unavoidable daylight requires 5,000+ lumens. When you enquire, tell us the room dimensions, your estimated audience, and whether the room can be properly darkened — we’ll match the projector to the space rather than sending a standard unit and hoping it’s bright enough.
Do you deliver and set up the presentation pack?
Yes. We deliver to your venue, position the screen and projector, run the cabling, and test the connection before leaving. Please have the area where you’d like the screen positioned cleared in advance — conference rooms often need furniture moved, and that’s easier before we arrive with equipment. Delivery is available across Johannesburg, Randburg, Sandton, Midrand, Pretoria and surrounding areas; fees are charged by km from our depot.
Can we collect the presentation pack ourselves?
Yes, self-collection saves the delivery fee. The projector and screen travel in their carry cases. Make sure you have enough vehicle space for the screen stand, which is the bulkiest item. Our team briefs you on setup and connection at collection. Return everything the following day.
What are the power requirements for a hired projector?
Projectors draw between 200 and 350 watts — well within what a standard 220V South African plug point handles. Have a power point within reach of where the projector is positioned; we include an extension lead for flexibility. If you’re also running a sound system or other AV equipment at the same event, avoid overloading a single circuit — particularly relevant in older buildings or venues with limited power access.
How long does it take to set up the presentation equipment?
Allow 45 to 60 minutes from arrival for positioning, cabling, and a test run. More complex setups — precise mounting, specific room layouts, or connection to an existing sound system — need more time. For corporate events in Johannesburg and Pretoria where the schedule is tight, let us know your venue access window at booking so we can plan the arrival time. Setting up while the first attendees are walking in is a situation that’s entirely avoidable with a bit of communication upfront.
Do I need a technician or AV operator for my presentation?
Not necessarily. Once the equipment is set up and tested, most users plug in and go without needing support during the session. For more complex scenarios — a multi-speaker conference, switching between several laptops, managing a live video feed, or running AV that needs active attention throughout — an operator is available as an add-on. Not included in the standard presentation pack hire. For AGMs, larger corporate training days, and conferences in Sandton and Midrand where things going wrong has real consequences, dedicated AV support is worth the cost.
Can I use the projector and screen outdoors?
Outdoor projector use in daylight is very difficult. Even a high-output projector is washed out in direct sunlight or strong ambient light — the image becomes unreadable at normal viewing distances. Evening outdoor use after dark, or a shaded outdoor space with controlled ambient light, works much better. For daytime outdoor events, the honest answer is that a projector is the wrong tool unless the environment is tightly controlled and shaded. Talk to us if you’re planning anything outdoors and we’ll give you a straightforward assessment rather than letting you discover the problem on the day.
What screen size is included, and how do I know if it’s big enough?
Screens in our packs typically range from 80 to 120 inches diagonal depending on the package. A useful rule of thumb: the furthest seat in the room should be no more than six times the screen height away. A 100-inch screen is roughly 1.25 metres high in a standard 16:9 ratio, which means the back row should ideally be no more than 7 to 8 metres from the screen. If your room is deeper than that, a larger screen — or moving seating closer to the front — makes a real difference to readability. Give us your room dimensions when you book and we’ll advise.
What events is presentation pack hire suited for?
Projector and screen hire covers a wide range of use cases. Corporate training days, staff briefings, AGMs, and board presentations are the most frequent bookings. School prize-givings, church services, and community meetings in Johannesburg, Pretoria, and Sandton use presentation packs where the venue doesn’t have its own AV. Smaller conferences and expos that need standalone presentation equipment hire are a consistent booking. It also works for less formal events — memorial services, sports club gatherings, and family occasions where photos or video need to be shown to a larger group.
Can the hired projector be used for movies or entertainment, not just presentations?
Absolutely. A projector and screen is one of the most effective ways to create a home cinema setup for a garden party or milestone event — particularly in Johannesburg where outdoor evenings are comfortable for much of the year. The same pack that handles a corporate training session works equally well for screening a movie at a birthday party or sports event. For movie use, check that your HDMI cable is long enough to reach your media device from the projector position. Sound from the projector’s built-in speaker is usually too weak for anything beyond a small group — ask about pairing with a sound system hire if audio quality matters.
How far in advance should I book a presentation pack?
Book as early as you can — especially for October through December, when year-end corporate events cluster heavily across Johannesburg and Pretoria. Presentation equipment rental is in consistent demand during conference season. A week’s notice is usually fine in quieter periods. For AGMs, annual conferences, or training programmes with fixed dates, four to six weeks ahead is sensible. We’d rather confirm availability early than have to tell you we’re fully booked the week before.
What happens if I need to change or cancel my booking?
Let us know in writing as soon as possible. Changes made more than two weeks before the event are generally straightforward, subject to availability. Inside two weeks we’ll try, but can’t always guarantee the same equipment on the new date. Cancellations more than 7 working days before the event qualify for a full refund. Cancel within 7 working days and the booking fee is not refunded.
More about presentation pack hire randburg, johannesburg

Projector hire + screen hire that makes your message look professional

Projector hire and screen hire are the quickest way to upgrade a room that doesn’t have built-in AV — or where the “installed” projector is dim, blurry, or positioned awkwardly. A crisp image changes the whole feel of an event: the back row can actually read the slides, videos look sharp, and presenters don’t have to fight the room.

Whether you’re hosting a corporate training day in Sandton, an AGM in Pretoria, a school awards evening, or a milestone party slideshow, projector hire and screen hire give you reliable, event-ready projection without the stress.

What’s included in our projector hire / screen hire pack

Our presentation pack is designed to be plug-and-play:

- Projector
- Tripod projection screen
- HDMI cable
- Extension lead
- Remote clicker

We deliver, set up, and test the equipment before we leave.

You supply the laptop (or media player) with your content. HDMI is the most common connection — if your laptop only has USB‑C, remember to bring the correct adapter.

For audio, small built-in projector speakers are fine for a tiny room, but for speeches, narration, or any video sound, pair your projector hire and screen hire with sound system hire so everyone can hear comfortably.

Choosing brightness (lumens) without the tech headache

Brightness matters because it determines how clear the image is in a real venue. In simple terms:

- Darker rooms can use lower brightness comfortably
- Bright rooms with overhead lighting need more brightness
- Large rooms need more brightness so the image stays clear for the back rows

If you tell us your venue type, expected lighting (daytime / evening / lights on), and guest count, we’ll recommend the right setup for your projector hire and screen hire.

Tip: full sunlight outdoors defeats most projectors. If you’re planning outdoor projection, aim for shade, a marquee with sides, or dusk/evening timing.

Who projector hire and screen hire are perfect for

Projector hire and screen hire are popular for:

- Corporate presentations, training, and workshops
- School ceremonies and prize-givings
- Community meetings, church events, and club AGMs
- Photo/video slideshows at birthdays, anniversaries, and weddings

Share your date, suburb, approximate room size, and attendee numbers, and we’ll quote projector hire and screen hire on one clear invoice (including delivery).

Ready to book presentation pack hire randburg, johannesburg?

Share your date, suburb, and expected guest count — we’ll come back with a firm quote and delivery window.

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